Privacy Policy Baraton Innovation Week
Last updated: September 2026
The Innovation and Entrepreneurship Club at the University of Eastern Africa, Baraton operates www.iecbaraton.com in connection with Baraton Innovation Week. This Privacy Policy explains what information we collect from users of the Site, how we use it, and the choices you have.
By using the Site — including registering, submitting a pitch, or filling any form — you agree to the practices described here.
1. Information We Collect
When you register or submit an entry through the Site, we collect:
- Full name
- Email address
- Phone number
- Organization / team / institution name
- Innovation/pitch details, including pitch decks and any files or descriptions you upload
- Basic analytics data (e.g. pages visited, browser type, approximate location) collected automatically through analytics tools
We do not knowingly collect payment details, national ID numbers, or other sensitive personal data through the Site.
2. How We Collect It
- Directly from you, through registration and submission forms
- Automatically, through basic web analytics (e.g. cookies or similar technologies) that help us understand how the Site is used
3. Why We Collect It
We use your information to:
- Register you as a participant in Baraton Innovation Week
- Review, shortlist, and evaluate pitch/innovation submissions
- Contact you regarding your registration, submission status, schedules, or results
- Understand overall Site usage and improve the event experience
- Maintain records for future editions of Innovation Week
4. Who Can Access Your Data
Submitted data is stored in an admin panel accessible only to:
- The Site administrator(s)
- Authorized administrators of the Entrepreneurship Club (EC) involved in organizing Innovation Week
Access is limited to those who need it to run the event. We do not sell your data, and we do not share it with external third parties except where stated in Section 5.
5. Data Sharing
We do not share your personal data with outside organizations, sponsors, or advertisers without your consent, except:
- Where required by law or a lawful request from a competent authority
- With university leadership/officials where necessary for event administration
6. Data Retention
Your data is retained beyond the current event and may be kept for future Innovation Week editions and club records (e.g. tracking returning participants, alumni innovation projects, historical statistics). If you would like your data deleted instead, you may request this at any time — see Section 8.
7. Data Security
We take reasonable steps to protect your information, including restricting admin panel access with login credentials and limiting access to authorized administrators only. However, no online system is 100% secure, and we cannot guarantee absolute security of data transmitted to or stored on the Site.
8. Your Rights
You have the right to:
- Request a copy of the data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Withdraw consent for future use of your data
To exercise any of these rights, contact us at [email protected].
9. Cookies & Analytics
The Site uses basic analytics tools to understand visitor traffic and behavior (e.g. pages viewed, general location, device/browser type). This helps us improve the Site and plan future events. You can control or disable cookies through your browser settings; disabling them may affect some Site functionality.
10. Children's Privacy
The Site is intended for university students, innovators, and event participants. It is not directed at children under 13, and we do not knowingly collect data from them.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. Continued use of the Site after changes means you accept the updated policy.
12. Contact Us
For questions about this Privacy Policy or your data, contact: